At Habitat for Humanity Philadelphia (“HFHP”), we are builders driven by accountability who work alongside, not for others and are defined by our stick-to-itiveness. Reporting to the Development Operations Manager, the Development Associate provides high-level administrative support for development operations, including reporting, gift processing, research, donor communications and technology support to Resource Development Team. This position will also provide administrative support for the CEO as needed.
Key Responsibility Areas:
Data/Gift Management and Administration
- Process all donations and ensure timely gift acknowledgement
- Enter all gifts, grants, in-kind, event registrations, constituents and prospects in Salesforce. Perform ongoing database maintenance to ensure integrity
- Maintain reporting schedules and pulling reports as necessary; Maintain department/campaign dashboards, incorporating regular updates
- Assists with appeals, preparing mailings, donor lists, and post-campaign reports
- Track and follow-up on prospects and donors in conjunction with Development Operations Manager
- Supports event planning and production as appropriate; Organizes event materials and assists with meeting and event include administrative support for RSVP tracking, guest outreach, inventory management, preparing material
- Respond to inquiries from donors and funders; Assists with meeting materials, including pre-meeting research and collateral.
- Liaise with the Finance Department regarding donor gifts and assist with Monthly Finance reconciliation
Resource Development & CEO Support
- Assist in preparation of Board of Directors and Board Committee meeting scheduling, agendas, portal management, handouts, reports, rosters, calendar and meeting minutes
- Assist in preparation of correspondence for Sr. Director of Institutional Advancement and the Director of Development as needed.
- Assist with scheduling meetings with donors and prospects.
- Provide administrative support for fundraising & stewardship events, including attendance/RSVP’s, guest outreach, preparing materials, & inventory management